Enterprise Resource Planning Systems (ERP) are used for the transformation, integration and scaling of businesses. Businesses usually comprise of very many functions such as human resources, customer relations, and inventory and order management which can be integrated using ERP system. With the aid of ERP, the functions are integrated into one uniform system hence streamlining processes. The system ensures that the information available in all units and departments of the business in uniform and can be accessed by all relevant individuals. The ERP system enables the creation of a database that brings together multiple functions belonging to different departments. The competitive nature of software vendor can sometime be confusing for one choose a good ERP software.
The choice of an ERP software should be informed by a review and analysis of the software. Check out for the SWOT analysis that is the strength, weakness, opportunities and threats that the software has. Conventionally, if the threats and weaknesses outweigh the strengths and opportunities then the software will be a disaster for your organization. The positives features should outweigh the negative for the software to be considered. The analysis should be conducted relevant to the business operations of the organization.
The key when choosing the best ERP software is planning and preparation. Since planning leads to success, the best ERP solution can only be acquired after careful planning. Identify a chronological list of expectations from the provider of the ERP system. Plan and action with the right people that are well versed with the company operation is crucial. It is important to come up with timelines that guide the ERP selection process.
Choose the right partner for a long-term relationship. Point out a number of parameters that can be used in selecting a vendor you can work with for a very long time. Some of the parameters can include knowledge of the industry, solution capability, experience with implementation, time and cost, and support services offered. It is advisable to ask for a demonstration on how the product works and other customer references. These are meant to help you to evaluate the available options and make a decision regarding your most suitable vendor. A good ERP software comes with customization features that allow you to tailor the software with the needs of your organization.
Let your budget be the deciding element in the selection process. Some software vendors make their system very expensive even without extra features. You should not lose your money on a system that is inefficient or on one that can be substituted by a cheaper one. It is important to note that ERP systems are very expensive, difficult to integrate and even more demanding to use. Make it easier by implementing the system in stages and splitting the payment into manageable installments. Ensure that your vendor allows such an arrangement and that there are no other hidden costs.